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Manuscript Management
Upload, organize, view, and manage research manuscripts and defense-related files.
TheSync is a web-based research defense documentation and evaluation platform developed for the College of Sciences, Technology and Communication, Inc. — CSTC Sariaya.
Research Defense Documentation and Evaluation System
TheSync centralizes important research defense activities by providing students, panelists, and chairpersons with a shared platform for managing manuscripts, defense documentation, comments, reports, and other research-related records.
Instead of relying only on separate files, handwritten notes, and manually organized documentation, TheSync brings relevant defense information together in one accessible system.
Support a more organized, accessible, and consistent research defense documentation process for CSTC Sariaya.
TheSync combines manuscript management, AI-assisted transcription, defense documentation, feedback, and reporting in one platform.
Upload, organize, view, and manage research manuscripts and defense-related files.
Recorded defense discussions can be processed into text using WhisperX to support digital defense documentation.
Natural language processing supports the identification of relevant concepts and comments from defense discussions.
Submitted manuscripts can be processed through the system's similarity checking integration, with scan results recorded for authorized review.
Organize research groups, advisers, members, and authorized users within the system.
Centralize comments, annotations, transcripts, and other important defense documentation.
During research defense sessions, TheSync can capture recorded discussions and process the audio through WhisperX to produce text transcripts.
These transcripts support the system's voice-assisted documentation workflow, allowing verbal discussions to become part of the group's centralized digital defense records.
The generated transcript can then be used by TheSync's processing workflow to help identify important concepts and comments discussed during the defense.
Panel discussions take place during the research defense.
The system records short portions of the defense discussion.
Recorded audio is processed and transformed into text.
Transcripts and extracted information become part of the defense record.
The group's final manuscript is prepared for plagiarism checking.
An authorized chairperson starts the plagiarism scan through TheSync.
The manuscript is submitted to the Copyleaks plagiarism checking service for analysis.
The scan result is associated with the research group and made available for authorized review.
TheSync integrates Copyleaks to support similarity checking for submitted research manuscripts and to provide scan results for authorized review.
Through the integration, authorized users can initiate a plagiarism scan from within TheSync without requiring students to use a separate plagiarism checking interface.
Scan results can then be associated with the corresponding research group, helping centralize manuscript records and plagiarism documentation within the research defense workflow.
The development of TheSync is supported by related literature and studies concerning automatic speech recognition, natural language processing, plagiarism detection, web-based systems, and digital research documentation.
Findings from these studies provide the research basis for integrating AI-assisted transcription, text processing, similarity checking, and centralized documentation into the research defense workflow.
Kshirsagar et al. (2023) discussed the use of Whisper AI for multilingual speech recognition, while Latifa and Maruf (2024) highlighted its application in educational transcription and academic documentation.
Khurana et al. (2023) identified information extraction as an important application of NLP, while Abeyie (2026) and Vig and Singh (2022) support the use of TF-IDF and dependency parsing for identifying relevant terms and relationships within textual data.
Amirzhanov et al. (2025) emphasized the increasing complexity of plagiarism beyond direct text matching, while Leong (2025) discussed the use of NLP and intelligent analysis for identifying paraphrased and contextually modified content.
Rasyidi et al. (2022) demonstrated how web-based thesis systems improve accessibility and centralized record management, while Fernandez et al. (2025) emphasized digital record management, document histories, and revision tracking.
Manage research groups, manuscripts, defense documentation, transcripts, and other research-related records.
Access authorized research groups, participate in defense documentation, and review defense information.
Manage research defense activities, documentation, manuscript records, reports, schedules, and users.
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